{"id":450329,"date":"2026-07-23T07:00:00","date_gmt":"2026-07-23T01:30:00","guid":{"rendered":"https:\/\/www.guidingtech.com\/?p=450329"},"modified":"2026-07-27T10:52:45","modified_gmt":"2026-07-27T05:22:45","slug":"transferring-an-excel-table-to-word-what-you-need-to-know","status":"publish","type":"post","link":"https:\/\/www.guidingtech.com\/transferring-an-excel-table-to-word-what-you-need-to-know\/","title":{"rendered":"Transferring an Excel Table to Word \u2013 What You Need to Know"},"content":{"rendered":"\n

Transferring Excel table to Word sounds simple in theory. All you have to do is select the table and copy it. But that often changes the formatting, and you might not get the full table. Here are the most common methods for transferring a table from Excel to Word that give you more options.<\/p>\n\n\n\n

Option 1 \u2013 Use a Basic Table for Transferring an Excel Table to Word<\/h2>\n\n\n\n

Word has its own table formatting system, so pasting data into a Word table helps preserve the table structure but not necessarily all Excel formatting. For this, you first need to make a table that looks the same as your Excel one.<\/p>\n\n\n\n

Step 1.<\/strong> Determine how many rows and columns your table has. For our sample, we\u2019ll use a 10×4 table.<\/p>\n\n\n\n

Step 2.<\/strong> In Word, go to \u201cInsert.\u201d Click on the \u201cTable\u201d option and select \u201cInsert Table…\u201d<\/p>\n\n\n\n

\"Transferring<\/figure>\n\n\n\n

Step 3.<\/strong> In the dialog, enter the numbers of rows and columns, then click on \u201cOK.\u201d<\/p>\n\n\n\n

\"Transferring<\/figure>\n\n\n\n

Step 4.<\/strong> Go to Excel, then select the range you want to copy and hit \u201cCtrl + C.\u201d<\/p>\n\n\n\n

\"Transferring<\/figure>\n\n\n\n

Step 5.<\/strong> Go back to Word, select the entire table, and hit \u201cCtrl + V.\u201d<\/p>\n\n\n\n

Note that if the original letters or numbers were white, you\u2019ll need to select those cells and change the font color. Additionally, this won\u2019t work if your table has merged cells, so you\u2019ll need to unmerge them.<\/p>\n\n\n\n

Here\u2019s how the resulting table looks.<\/p>\n\n\n\n

\"Transferring<\/figure>\n\n\n\n

Option 2 \u2013 Use an Advanced Method of Transferring a Table from Excel to Word to Keep Formulas<\/h2>\n\n\n\n

Copying the table to Word usually removes all cell links and formulas. But Word can technically create a separate instance of Excel within itself to allow you to edit a table.<\/p>\n\n\n\n

Step 1.<\/strong> Go to Excel and copy the table with \u201cCtrl + C.\u201d<\/p>\n\n\n\n

Step 2.<\/strong> Go to Word, find a space where you want the table, then go to \u201cPaste\u201d in the Home tab and select \u201cPaste Special.\u201d<\/p>\n\n\n\n

\"Transferring<\/figure>\n\n\n\n

Step 3.<\/strong> Check the \u201cPaste\u201d option on the left, select the option \u201cMicrosoft Excel Worksheet Object\u201d from the list, and click on \u201cOK.\u201d<\/p>\n\n\n\n

\"Transferring<\/figure>\n\n\n\n

Step 4.<\/strong> If you\u2019re working in Print View, you may need to switch to Web Layout (in the View tab) to see the entire table.<\/p>\n\n\n\n

\"Transferring<\/figure>\n\n\n\n

Step 5.<\/strong> Click inside the table to start editing it. You can drag the columns to make them shorter. Otherwise, dragging the table\u2019s edges will scale down the entire table to fit. Click outside of the editor to return to Word.<\/p>\n\n\n\n

\"Transferring<\/figure>\n\n\n\n